Definitions

Agency/Organization Program Coordinator (A/OPC) - program manager for the travel charge card program within an agency/organization

Airline City Pair - special contract airline pricing available for official government travel

Automated Teller Machine (ATM) - machine from which to obtain cash using a charge card

Centrally Billed Account (CBA) - a travel charge card account established for an agency paid by the agency

Commercial Travel Office (CTO) - the commercial travel service used by the Department of Defense to issue airline tickets and make airline, rail, hotel, and car rental reservations

DoD - Department of Defense

Foreign Affairs Manual (FAM) - travel regulations for members of the Foreign Service, U.S. Department of State

Federal Travel Regulation (FTR) - the regulation which implements statutory requirements and Executive Branch policies for travel by federal civilian employees and others authorized to travel at government expense; it is in a user friendly question and answer format at http://www.gsa.gov/ftr

General Services Administration (GSA) - the federal agency responsible for travel policy in the FTR, contracting for travel charge card providers through the GSA SmartPay® 2 contract and contracting for Airline City Pair services

GSA SmartPay® 2 - the federal government's charge card program providing cardholder's a means to pay for commercial goods and services (purchase); travel and travel-related expenses (travel); and vehicle fleet expenses (fleet)

Individually Billed Account (IBA) - a travel charge card account issued to the individual and paid for by the individual

Joint Federal Travel Regulations (JFTR) - travel policy that applies to military employees

Joint Travel Regulations (JTR) - travel policy for DoD civilian employees

Meals and Incidental Expenses (M&IE) - the amount allowed for meals and incidental expenses while on official travel; rates vary by location

Per Diem - daily lodging and M&IE rates allowed while on official travel; rates vary by location

Personal Identification Number (PIN) - code assigned to a travel charge card cardholder to verify identity when using an ATM

POV - privately owned vehicle

Travel Authorization (TA) - official authorization to travel on behalf of the government

Travel Management Center (TMC) - the commercial travel service used by your agency to make airline, rail, hotel, and car rental reservations, and issue tickets

Travel Management Service (TMS) - same as a TMC

Travel Claim - the process of claiming reimbursement for travel expenses by submitting expenses and receipts to your agency, generally using a travel voucher form

Travel Voucher (TV) - terminology used at many agencies for the form used to claim travel expenses and from which reimbursement is issued