Section V: Preventative Measures

7. How do these tools make it easier to audit and manage the use of Purchase Charge Cards?

By providing electronic reports and transaction files, auditors and agency/organization program managers have immediate access to information such as merchant name, type of merchant, dollar amount of transaction, and date of transaction. These tools make it easier to identify questionable transactions and follow through to ensure that the transactions were proper.

In some instances, merchants also provide line item detail of transactions, including quantities, prices and product descriptions. While only a limited number of merchants are providing this additional information today, GSA continues to work with the charge card associations to increase availability of line item detail.